Software of the Month Club 1996 May

home *** CD-ROM | disk | FTP | other *** search

/ Software of the Month Club 1996 May / Software of the Month Club 1996 May.iso / pc / dos / utility / easyword / pack1.prg / EWOUT / MANUALS / DOC4.DOC < prev next >

Wrap

Text File | 1995-10-01 | 75.3 KB | 1,483 lines

╔════════════════════════════════════════════════════════════════╗ ║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║ ║░░╔══════════════════════════════════════════════════════════╗░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ #╔═════════════════════════════════════╗# ║░░║ ║░░║ #║ ╔═╗ ╔═╗ ╔═╗ ╦ ╦ ╦ ╦ ╦ ╔═╗ ╔═╗ ╦═╗ ║# ║░░║ ║░░║ #║ ╠═ ╠═╣ ╚═╗ ╚╦╝ ║ ║ ║ ║ ║ ║╚╣ ║ ║ ║# ║░░║ ║░░║ #║ ╚═╝ ╩ ╩ ╚═╝ ╩ ╚═╩═╝ ╚═╝ ╩ ╩ ╩═╝ ║# ║░░║ ║░░║ #╚════════════════(TM)═════════════════╝ # ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ #V5 # ║░░║ ║░░║ ║░░║ ║░░║ #Users Manual# ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░║ ║░░╚══════════════════════════════════════════════════════════╝░░║ ║░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░║ ╚════════════════════════════════════════════════════════════════╝ ##INTRODUCTION## As software for the IBM PC has developed over the years the scope of most systems has widened - Word Processors have taken on aspects of desk top publishing and spreadsheets have taken on aspects of word processors. Although this has led to more flexible systems it has also made them more complicated and difficult to operate. The philosophy behind Easy Word is exactly the opposite. By restricting the scope to standard type on the two standard paper sizes (A4 and American Standard Letter) and then concentrating on the maximum ease of use Easy Software have produced a standard word processor which is unequaled for user friendliness yet still provides many advanced facilities such as dynamic column definition, macro recording and line drawing which are not available in many commercial packages. Easy Word is so simple to operate that you will probably not need this manual. However, it contains many tips which will make your word processing even more of a pleasure. ##Printer Installation## In addition to the named printers Easy Word is supplied with three Epson and one IBM standard files. The control codes for the three Epson standards differ only in the selection of character sets and whether or not there are additional typefaces. If your printer is not one of the named printers but has an Epson mode then check your manual for the select character set code. If the code is Esc + m + a number or if there is no code to select character sets then use Std. 9 Pin. If the code is Esc + t + a number and your printer only has one typeface then use Std. 24 Pin. If your printer has additional typefaces (font styles) then use standard LQ. To install your printer select "Setup" from the main menu followed by "Install Printer" from the Setup menu. Choose the appropriate printer file and press return. Many printers emulate Epson LQ and IBM but few of them have the same typefaces available. So that you can customize these files for your particular printer the files are supplied with the typeface names replaced by the control codes which select them. If you select Epson Std.LQ or IBM Std. as your printer file you will see a list of the typeface control codes. Open your printer manual and turn to the software codes section. The typefaces which your printer actually supports will be listed either under "Typefaces" or "Font Styles". The codes which select these are Esc + "k" + a number and each number selects a different typeface. To customize the file for your printer, overtype the control codes with the name of the typeface given for that number in your printer manual and blank out any codes for which your printer does not select a typeface. For example:- If your printer manual lists the available typefaces as :- Esc "k" 0 Courier Esc "k" 2 Prestige Esc "k" 3 Script Then type "Courier" over Esc k 0, "Prestige" over Esc k 2, "Script" over Esc k 3 and then delete all the other codes. When you have finished editing press F2 to update the file. If your printer emulates both Epson and IBM you should select the Epson file as it provides a couple of effects which the IBM does not. If your printer has more than one typeface you will be asked to select a default. The default typeface can also be changed at print time. Easy Word then asks for the paper wastage at the top of the page. This information is required for centring text on the page and also for setting the top margin. Some dot matrix printers load paper exactly to the print head while others feed the paper past the print head to a retaining bar. There are minor variations but as a general rule the first type has a wastage of 1/6th Inch and the second a wastage of 1 Inch. If your printer is of the second type but you use continuous paper and prefer to align the perforation with the print head then set wastage to 1/6th Inch. The named printers will all print Easy Word documents with the default factory settings. There are however a few common problems with older machines. Some early 9 pin printers do not allow the selection of character sets via software. If you have one of these printers then set the dip switches to initialize on the IBM character set 2. This will allow you to print all characters except italics. If you have one of these printers and the DIP switches are set to initialize on the Epson (standard) character set then it will substitute italic characters for all line drawing, shading and international characters and it will not print the pound sign. Some printers can send an automatic line feed causing all Easy Word text to be double spaced. This feature must be disabled by the appropriate dip switch. Easy Word prints all characters including the pound sign with your printers international character setting on "USA". If you set this to "UK" then your printer will also translate the hash sign to the pound sign. Many early dot matrix printers do not print the double line characters but most substitute single lines for them. ##THE SETUP MENU## #Margins# Left, right, top and bottom margins are set by selecting the appropriate menu item and simply moving the cursor to the position you require. The bottom margin screen is slightly different in that it shows the bottom of both American Standard 8.5 * 11 inch and A4 sheets. This is because Easy Word formats all documents to the American Standard Letter and prints on A4 by simply adding the extra margin at print time. If you use American Standard then set the bottom margin with reference to the left hand scale and if you use A4 with reference to the right hand scale. When you start a new document in Easy Word it adopts all the margins in the current setup. On creation of a document the length of the printable line is defined by the left and right margins and the number of printable lines on each page is defined by the top and bottom margins. The initially created line length is permanent and the initially created page length is semi permanent. It can only be changed by selecting "Re Page Existing Doc." from the setup menu after setting the new top and bottom margins. The top and left margins only are dynamic. All documents old or new adopt the current top and left margins in setup when they are printed. For example, let's say you create a document with one inch margins all round and subsequently change all the setup margins to one and a half inches. If you then print that document it will have a one and a half inch left margin and a one and a half inch top margin but it will only have a half inch right margin and a half inch bottom margin. You cannot change the right margin and to correct the bottom margin you must re paginate the document. If you re-paginate a document you must check through it for paragraph spacing before printing. The re page routine simply resets the page breaks. It makes no attempt to fix the layout. If there were blank lines at the end of a page and the new page is shorter than the old one then those blank lines will now be at the top of the next page and vice versa. Similarly if a paragraph ended on the last line of one page and a new one began on the first line of the next page then there will be no blank line between those paragraphs after re pagination. If you intend to print on cut sheets of paper then remember that most printers cannot print on the last half inch of the page. If you also intend to use system page numbering then the page number is printed three lines below the bottom margin you set in setup. The minimum bottom margin to print on cut sheets with system page numbering is therefore one inch. #Screen Colours# Easy Word is supplied with fourteen Screen colour sets. When you select Screen colours a sub menu is displayed for you to choose from. The colours on the menu refer to the background of the text and the brightness of the menu system. The current colour set is indicated by the highlight bar of the menu and an example of the text colours is displayed each time you make a selection. Try them out and choose the one you like best. If you tend to suffer from eye strain while working on a computer then selection one ( blue screen with dim menus ) is recommended. If your computer has a non graphics mono adapter then Easy Word will identify this and start in mono mode. If however, it has a VGA graphics card with a mono screen it will not. There are two mono screen sets - Mono CRT suitable for most machines and Mono LCD for use on portables which use inverse video to conserve battery life. #File Erase Method# When you erase a file on the IBM PC it is not actually erased. It's space is simply marked as available for re-use. The contents of erased filed can be retrieved by anyone with a knowledge of the disk operating system. If you handle Classified or sensitive documents then you will not want to leave such information on your hard disk. Easy Word includes a security file erase system. If you select Secure Overwrite from the menu and move your documents to floppy disk at the end of each session then you will only have to protect the floppy disk and not the PC. If you don't have a security problem don't use Secure Overwrite it slows all file handling. If you do use it, it must be on all the time. Easy Word makes temporary files while you are editing. Just switching it on to erase a file will not overwrite any temporary files which have been created. #Auto Save On/Off# Easy Word is supplied with an Auto Save facility which is turned on on the distribution disk. Auto save functions in "idle time" and you should not find it obtrusive especially if you have a Software Cache such as PC-Cache or Smartdrive running. If you do find it a nuisance you can turn it off from the setup menu. #Date Format# You can set the date format to either European (Day,Month,Year) or to North American (Month,Day,Year) #Dictionary# There are USA and Uk versions of the Spell-check dictionary. If both have been supplied then you can choose which one to use. Some distributors will only supply the appropriate dictionary. ##DOS FILE HANDLING## Easy Word is not a text file editor. When you start a new document the name you give it is an alias. The actual DOS file name is generated automatically by the program. This document for example is filed on disk as "DOC1.DOC". In addition to the document file there is also a page detail index "DOC1.DIR" and a master file "DOCUMENT.DIR" in which all document names and aliases are filed. In order to read a document Easy Word must have access to all of these files. Easy word is supplied complete with utilities for copying, deleting, backing up and restoring documents. You should always use the built in utilities and NOT DOS commands. ##EASY WORD MENUS## To make a selection from Easy Word menus you must highlight your choice and press the return key. If there are more than seventeen choices then only the first seventeen will be displayed. The rest can be scrolled. To speed selection Easy Word provides several methods of moving the highlight bar. #Cursor Keys# Up and down arrows move the bar one choice at a time. The home key selects the first choice. The end key selects the last choice. The Pg up and Pg Dn keys move from top to bottom of each batch of seventeen choices and vice versa. #Numeric Selection# If you can see the number of the selection you require then just type the number and the highlight bar will move to that selection. #Alphabetic Search# If there are many choices and you cannot see the one you require then just start to type out what you are looking for. The highlight bar will move to the first selection which begins with the character or characters that you have typed. For instance if you had a hundred documents named "D1" to "D100" and you wanted to load "D75" then typing D75 would take the highlight bar straight to it. ##CURSOR CONTROL## The cursor responds to all of the cursor control keys at any time. Easy Word does not require the insertion of new lines or spaces to move around the screen. The direction keys will drive the cursor to wherever you wish to type and the return key will always re- position the cursor at the start of the next line. Some of the cursor control keys have sequencial functions. From the start of a line of text the "End" key operates as follows First press To end of text on line Second Press To end of physical line Third Press To end of text on page Similarly the first press of the "Home" key takes the cursor to the start of the current line, the second takes it to the start of text on the page and the third to line 1. The Page Up and Page Down keys cause cursor movement as follows:- If the cursor is more than one full screen from the page break the cursor moves up or down one screenful of text. If the cursor is less than one full screen from the page break the cursor moves to the page break. If the cursor is at the page break it simply crosses the line as it would using the arrow key. The delete key deletes the character at the cursor. The back space key deletes the character to the left of the cursor and moves the cursor back one space. If you delete several words from a line, wordwrap is delayed until the next key press which is not the delete key. Delete on a blank line will cause all text below the cursor on the current page to be moved up one line. Text on the next page is not affected unless the cursor is below all text on the current page. If you press the delete or backspace key while holding down the shift key then Easy Word will delete one word rather than one character at a time. Similarly if you press the left or right arrow keys while holding down the shift key then the cursor will move one word at a time left or right. When you insert or delete lines in Easy Word the page layouts are semi autonomous. This is normally desirable but not always. If you have typed several pages and subsequently decide to delete a paragraph from a page in the middle, you will wish to remove the dead space. To override the page autonomy you must delete the unwanted text such that the dead space is at the foot of the page. Position the cursor below the remaining text and press the delete key. You will see a "Please Wait" message and Easy Word will then re format the rest of the document to run from the cursor position. Over type and normal modes are toggled by the insert key and the current mode is indicated by the cursor size. Normal is the underscore cursor and over type is the block cursor. Please note that normal mode is not "Insert" as with most word processors. In normal mode characters are added with or without insertion according to the logical layout of the document. Over type mode is required only to force the over typing of characters and not to prevent unconnected text to the right of the cursor from being moved. ##FUNCTION KEYS## Most of the features of Easy Word are accessed by the Function Keys. Although you will soon remember the ones you use regularly there is no need to try to remember them before starting. Pressing Ctrl + F will display a list of them on the right hand side of the screen. This is not a menu it is simply a reminder list and will disappear as soon as you press the next key. #F1 INSERT LINE# If the cursor is at the start of a line or the line is already blank all text below the cursor is moved down one line. If the cursor is within a line of text a new paragraph is forced starting with the first word to the right of the cursor. The reverse action is caused by pressing the delete key from the end of the text. The F1 function does not affect text on the next page unless the cursor is below all text on the current page. #F2 CENTRING# F2 brings up a sub menu - Text on line or text on page These are self explanatory but if you wish to centre a heading in double wide print you must mark the double wide effect before using the centering. Centering text on one page does not move text on the next. #F3 SET TABS# If you have used other word processors it is worth noting that the tabs in Easy Word are re-usable ie tabbing on a line with text will move the cursor to the tab position without moving the text. Easy Word does not save tab sets with documents but it does save the last tab set in use. When you press the F3 Set Tabs key you are offered three choices - Auto Tab Existing Line, Edit Current Tab Set and Start New Tab Set. Each option has different uses. Auto tab is the most frequently used. When you have pre- positioned column headings select Auto tab with the cursor on the line containing the headings. "T" characters will appear over the first letter of each heading. Press the escape key to exit Tab Setting. If you already have tabs but wish to add or delete some of them then select the second option - Edit current Tab set. The "T" characters will appear on the current line. To add a tab move the cursor to the required position and press the tab key. To delete a tab position the cursor at the "T" you wish to delete and press the tab key. Again use the escape key to exit tab setting. The third option is useful if you have been typing with an indent or in columns and want to reset the indent at the same position but on another page where you cannot see the original for alignment. Whichever option you choose you can add or delete tabs with the tab key and you can also move the "T" markers up and down the page with the arrow keys in order to check alignment. Tabs are useful for moving the cursor quickly across the page and for making lists. If however you wish to type text in columns or indented from the margin you should always use the column system in preference to tabs. #F4 INDENTS AND COLUMNS# If you wish to type in columns or in paragraphs indented from the margin you can set up temporary columns at any time with the F4 key. When you press F4 you will see a sub menu:- 1. Define a column set 2. Load a column set An indent is simply a column whose right hand margin is the same as the page right hand margin. If you select "Define a column set" then follow the instructions at the foot of the screen and mark out the column widths on any blank line. When you have marked all the columns you require, press the F4 key. You will then be asked to name your column. You can save up to 500 different column sets giving each a unique name and reload them at any time by using item 2 on the F4 menu. If you select "Load a Column Set" then all your pre saved columns will be listed and you can choose the one you require. Easy Word is supplied with several pre loaded column sets. Once in a column set the cursor and wordwrap are confined within the current column which is marked at either end by chevrons. To change columns press the tab key. To release the columns press Esc. The column system in Easy Word is dynamic. The cursor and wordwrap facilities are locked to the column boundaries only as long as the column is active. As soon as you Escape from the column you can move the cursor freely in the column area and add or delete text where you wish. Don't forget that once you have released the column wordwrap reverts to the page boundaries. If you wish to make any alterations to text in a column set you should re-lock the column markers around the text first. Unwanted column sets can be erased from the utilities menu. #***# If you create a document in columns and spell check it you should always run the spell checker with the columns locked. If you run the spell checker without the columns locked and replace a miss spelled word with one which is longer than the misspelled one the line will not be wrapped within the column boundaries and you may not be able to re-lock the column set. The maximum number of columns that can be saved in a set is 9. You can define and use more than nine columns but if you save the set then only the first nine columns defined will be saved. If you load a column set in a document with margins or CPI setting different to the one in which it was defined the columns will be spaced relative to the left margin. The sole exception being that a column which ends at the right margin will be extended or reduced to the right margin in the new document. #F5 NUMERIC COLUMNS# If you need to type columns of figures Easy Word will align them for you. Press F5 and move the cursor to the decimal Point Position. Whole numbers are inserted to the left of the cursor position and decimals to the Right. The Return Key moves to the next line at the same position. #F6 EFFECTS# Once you have entered text into Easy Word you can mark sections of it for printer effects. Press the F6 key and select the effect you require from the menu. Once you have selected the effect you can mark multiple section with it without returning to the menu. To mark a section hold down the shift key and shade the section using the arrow keys. To move to the next section simply release the shift key and move the cursor. You can mark as many sections as you like and you can mark from left to right or from right to left whichever is convenient. If you need to remove an effect marking just position the cursor within the affected text and press the delete key. When you have marked all the required sections press the Esc key to return to normal editing. If you mark text for double height printing then remember that the printed text will occupy the line it is on on the screen plus the line above. You must leave a blank line before the double height text. If you mark text for double width printing remember that you must leave at least as many spaces to the right of the text as there are characters in the text. Most printers will happily mix their effects but not all. The most notable exception being the Laserjet on which the bold effect cannot be applied to italics or line drawing characters. #F7 TYPEFACES# If your printer supports multiple typefaces you will have chosen a default when installing it. To change to any of the other typefaces within a document press the F7 key and select the one you require. Secondary typeface markings are entered or deleted in exactly the same way as effects. #F8 SEARCH AND COUNT# To search for text select "Word Search" from the F8 menu. Enter the text you wish to search for and press return. The search routine is case insensitive and starts from the beginning of the document. The search routine will not find text which is wrapped in a column set. If you select search and replace and Easy Word finds your text in a column or indent it will ask you to select the column set to use. Word count is also available on the F8 menu. #F9 MOVE/COPY/DELETE# Easy Word provides two text manipulation facilities. Rectangular Block which is a mark and drag system and Length of Text which is a cut and paste system. Both have advantages in different situations. The Rectangular Block system moves or copies text exactly as it is formatted including any effect or change of typeface markers vertically, horizontally or from one document to another. The Length of Text method cuts or copies text from any position to a clipboard. The contents of the clipboard can be retyped at any other position or in another document by positioning the cursor at the required starting point and pressing the insert key while holding down the shift key. Text re-typed from the clipboard is reformatted to fit between new margins, indents or columns but does not retain any effect markers. Text cut to the clipboard can also be repeated as often as required by pressing shift + Ins key again. The length of text method should be used when it is necessary to re-format or repeat text and the Rectangular Block method for all other occasions. #Rectangular Block# If you select the rectangular block method you are asked to position the cursor at one corner of the rectangle. You are then asked to move the cursor to the opposite corner. You can do this with the arrow keys but there are also a few shortcuts. The End key will shade to the right margin. The home key will shade to the left margin and the Pg Dn, Pg up keys will shade or unshade text one paragraph at a time. When you have shaded the rectangle press return. You are then given three choices - copy, move or delete. If you choose 3 the text in the rectangle will be erased. If you choose 1 or 2 you can then move the rectangle using the arrow keys, Pg Up/Pg Dn or the Go to Page No function at Shift F1. Position the rectangle such that the top left hand corner is where you want the text to start from. When you have moved the rectangle to its new position press F9 again. You are then asked whether you want the block inserted into the text or written over the text. Normally you will choose insert. However if you have used the system simply to move a rectangle horizontally across the page you should choose overwrite to simply drop the rectangle in it's new position. You are given the option to take the rectangle to another document if you choose copy but not move. If you take the "other document" option then the documents menu will appear. Select the document you wish to copy to. The rectangle will appear at the end of this document and you can move it from there as you did in the original. #Length of Text# If you choose the length of text method you are asked to position the cursor at the start of the text and press return. You are then asked to move the cursor to the end of the text. If the text you wish to cut or copy spans more than one line you do not need to shade horizontally just arrow down and the full line will be shaded. To shade to the end of text on a line press the End key. When you have shaded the text press return again. You will then be asked whether you wish to copy or cut the shaded text. If you choose "Cut" then the shaded text is removed from the document. Whichever you choose the shaded text is recorded on a memory "Clipboard" and can be retyped at any position in any document by pressing the Ins key while holding down the Shift key. If you wish to cut or copy text which has been typed in columns or in an indented paragraph you should do it with the column or indent locked. Should you copy multiple columns with this method without the column lock set Then the re type will only be correct if it is done within the same page margins as those from which it was copied. Text retyped from the clipboard is always inserted into the text. You do not have to make room for it. The text cut to the clipboard remains available for re typing until you copy a new length of text or exit the program. #F10 EXTRA CHARACTERS# The IBM PC supports many characters which cannot by typed directly from the keyboard. To include these in a document press F10 and you will see the following menu. 1. Line Drawing 2. Shading 3. International Characters 4. Greek and Mathematic 5. Formulae Keyboard #Line Drawing# If you select line drawing then the only active keys are the cursor controls and arrows. Use them alone to move the cursor. Use them while holding down the Ctrl key to draw a single line, while holding down the Alt key to draw double lines, while holding down the Ctrl and Alt keys to draw a thick single line and while holding down the Shift key to erase any lines you don't want. When You have finished press the Esc key. If you draw a table in which you wish to enter text you will find this task made a lot simpler by selecting Table Entry Mode. To start Table Entry Mode position the cursor in any compartment of the drawn table and select F3 Auto tab. In Table Entry Mode The return key takes you to the first compartment of the table, the tab key takes you to subsequent compartments, the vertical arrows skip the table lines and the F1 and Del keys extend and shorten the table length. Table Entry Mode is useful if you want to save skeleton forms for re use. For one off tables it is faster to write the text first using a column set and then line draw around the text. #Shading# Shading works exactly the same way as line drawing except that you have three shade depths instead of three types of line. #International Characters# If you select International characters from the F10 menu you will see a sub menu listing all the characters available. Just choose the one you want and press return. The character appears wherever the cursor was before you selected F10. #Greek and Mathematic# Single Greek and Mathematic characters can be selected from this menu in the same way as International characters. However, If you need to use many of these characters you will find it quicker to select the final menu choice "Formulae Keyboard". #Formulae Keyboard# In Formulae Keyboard the mathematical symbols are listed at the foot of the screen and are typed by holding down the Alt key and pressing the number shown against them on the main keyboard. To type the Greek characters hold down the Alt key and press:- a for α b for ß c for Γ d for π e for Σ f for σ g for µ h for τ i for Φ j for Θ k for Ω l for δ m for ∞ n for φ o for ε p for ∩ #SHIFT F1 GO TO PAGE# If you are working on a long document and you want to move to a specific page you can do so by pressing Shift + F1 and entering the page No. that you want to go to. #SHIFT F3 INSERT PAGE# No matter how long a document you create in Easy Word there are only two pages available in the editor at any one time. The rest of your document resides on disk. As you move through the document Easy Word saves and loads the required pages. Normally this is done at the page breaks and the disk accesses do not interrupt your work. There is however an exception. If you create a long document, return to a page somewhere in the middle and start inserting extra text then the text below the insertion point will spill out of the section held in memory. Easy Word handles this by "catching" the spilled text on a memory clipboard and writing it to the document on disk. The disk write is done each time a paragraph is spilled and can therefore occur at any time even when you are typing. Small insertions are not a problem but if you intend to insert large pieces of extra text then the disk writes can become a real nuisance. You can avoid this problem by using Shift F3 and inserting blank pages on which to type the additional text. Position the cursor at the start of the first paragraph which will follow the insertion and use the F1 key to force it down to the next page. With the cursor on that page press Shift F3 to insert blank pages above it. You can insert as many blank pages as you think you will need. Any that you don't use can be removed by positioning the cursor at the end of the insertion and pressing the delete key. #SHIFT F4 DELETE PAGE# You can delete an entire page from a document by pressing shift F4. #SHIFT F5 JUSTIFICATION# You can justify text in Easy Word after you have typed it. The justification routine works only on the current page and only on text between the current margins. Justification is "live" ie the document text is physically reformatted as opposed to using printer justification. If you don't like the look of your text justified you can undo the justification by pressing shift F5 again. If the text you want to justify is in columns or indented paragraphs you must lock the column before justifying or un-justifying. Easy Word only justifies a line if the justification can be done with no more than two spaces between any two words on the line. If justification would require three spaces anywhere in the line then that line is left unjustified. #***# The editor of Easy Word is semi intelligent and makes many decisions based on the layout of the text you are editing. It is also semi unintelligent and does not understand justified text. Justification should therefore be the last thing you do before printing. If you need to edit text after you have justified it then un-justify it first. ##SPELL CHECKING## (Professional Version Only) Press Ctrl + S for the spell checker. You can check a page, a paragraph or a line at a time. The Spell Checker highlights each word as it is checked so that you can proof read your document while it is running. When a word not included in the dictionary is encountered a menu will appear. You can leave the word, edit the word, add the word to the dictionary or choose one of the suggestions for replacement. ##PAGE PREVIEW## To see how any particular page will look in print press Ctrl + V. Easy Word will produce a miniature image of the entire page. (This facility does not operate if you don't have a graphics adapter) ##MACROS## You can record and run macros by pressing Ctrl + M. If there are no macros already recorded then Easy Word will immediately start to record your first macro. If you have already recorded macros then a menu will be displayed. The first choice on the menu will be to record a new macro and the subsequent choices will be to play the macros you have already recorded. A macro is simply a recording of keystrokes which can be played back later to automate part of your work. Macros can relieve you of large amounts of work but if you have not used them before then there can be pitfalls. The secret of creating flexible macros is always to remember that you are recording keystrokes and not the text which they produce. You must therefore choose carefully the way in which you move the cursor around the screen when recording. Remember:- The directional arrows move relative to the text. The Home, End, PgUp and PgDn keys move relative to the page. The Tab key moves relative to the Current Tab Set. Consider the following three situations. 1. If you always play your macro from the same position on a page with the same margins as the one on which it was recorded then it doesn't really matter how you record it. 2. If your macro is an often used phrase or saying which you will run at different positions on the page then any cursor movement must be done relative to the text. In particular, if you wish to mark a word for Bold or Underline effects you should mark the word as soon as you have typed it by using the left arrow. If you finish typing the phrase and then return to mark the word then the arrow keys you use when recording may not be the ones required when the macro is played and word wrap occurs at a different point in the phrase. 3. If you want a macro to start at a particular position on the page you should position the cursor with keystrokes that operate relative to the page and remember that your desired starting point may not be the top left corner. For Example: If you want a macro which will produce your address block and date for personal letters on the right hand side of the page then you should start with the End key to take the cursor to the right hand margin then use the left arrow to come back to the place you wish to type the address. This will ensure that your address block is always positioned relative to the right margin no matter what margins are set for the document. Had you started at the left hand margin and used the right arrow key then your address block would be too far left when you use wider margins and too far right when you use narrower margins. If you want to use tabs within a macro you should define the tab set within the macro. If you want to draw boxes or tables within a macro then beware of driving your line up against a margin - The line you are drawing will stop but the macro will continue to record. When you play back the macro at a different position you will find that the line is longer than you thought. If you select a column set within a macro then you should do so by typing several characters of the column set name and not by using the arrow keys or the menu number. This will ensure that the correct column set is selected even if you have added or deleted column sets from your list. ##SYSTEM DATE## If you press Ctrl + D then Easy Word will type the system date in whichever format was selected in setup. This facility is particularly useful when included in a macro. ##START UP MESSAGES## On startup Easy word makes several system checks to ensure a trouble free word processing session. If any problems are detected you will get one of the following start up messages. Wrong Directory. Change to the Easy Word Directory with the CD command and type "EW". Easy Word cannot be run Use the copy on your hard disk. from a floppy drive. Easy Word requires a minimum You have probably switched to 286 16Mhz Processor. too low a clock speed. A system file is missing or Re copy the file from your corrupt. backup disk. Remaining Hard disk space is Free up some disk space. low. Virus warning. Take independent advice! Easy Word is not an expert on viruses. It only knows if it has been attacked by one. ##SYSTEM LIMITATIONS## Documents on hard disk 500 Documents on backup disk 500 Column sets 500 Macros 500 Document length Limited only by practical considerations. Saving and loading time becomes unacceptable on very long documents. Documents larger than available floppy disk size cannot be backed up. ##UTILITIES## #BACKUP TO FLOPPY DRIVE# When you select backup from the Utilities menu Easy Word first asks which drive you wish to use. Select the drive and press return. Easy Word then lists the documents on the hard disk. Select the document you wish to backup and press return. You are then asked if you wish to copy to floppy or move to floppy. Choose 1 to leave a copy of the document on the hard disk or 2 to archive the document to the floppy disk. #RESTORE FROM FLOPPY DRIVE# Restoring from floppy disks works the same way as Backing up to them except that you are not offered the option of "moving". #***# In both backup and restore Easy Word automatically overwrites documents of the same name. If you want to keep two versions of a document then you must make a copy with a new name before backing up or restoring. #IMPORT AN ASCII FILE# Easy Word can import plain ASCII files and also those created by word processors which use the CHR$ 141 soft return convention. You cannot import headed files such as those created by Word Perfect. To import an ASCII file select item 3 from the utilities menu. You will be asked to supply the filename. If the file is in another directory or on a floppy drive you must enter the full path. If you are unsure of the filename you can list all files on any given path by entering the path and a wildspec. For example C:\*.* will list all the files in the root directory of your hard disk. A:\mylets\*.txt will list all files with the extension "txt" in the mylets directory of drive A:. When you have entered the filename press return. You are then asked to give a document name to the imported file. Once you have done this the file is available for editing from the main menu as any other Easy Word Document. #EXPORT DOCUMENT AS ASCII FILE# You can export Easy Word documents as flat ASCII files with item 4 on the utilities menu. Exported files have all printer codes and margins stripped. #LIST DOCUMENT DOS FILE NAMES# If you need to know the DOS filenames of your documents you can list them with this selection from the utilities menu. In addition to the filenames this utility also lists the "worst case" disk space requirement for backing up each file to floppy disk. If you create a very long document you should check this figure and ensure that it does not exceed your floppy disk size otherwise you will not be able to back it up. #ERASE UNWANTED COLUMN SETS# If your list of column sets becomes unwieldy you can delete old ones with this item. #ERASE UNWANTED MACROS# You can remove macros with this option. ##THE PRINT MENU## When you select "Print Documents" from the main menu the document list will be displayed. Select the document you wish to print and press return. The print menu is then displayed and you can set various options before printing. #QUALITY# The return key toggles between draft and final Quality. #START AT PAGE/END AT PAGE# If you don't want to print the whole document then you can enter the first and last pages you want to print. #COPIES# Set the number of copies you want from 1 to 99. #LINE SPACING# The return key toggles between single and double. #PAGE LENGTH# The return key toggles between A4 and American Standard Letter. #MAIN TYPEFACE# If you wish to print in a typeface other than the setup default press return here and the typeface list will be displayed. Choose the typeface you want and press return. #PRINTER PASSES# The return key toggles between one and two. Selecting two printer passes makes the most of a worn printer ribbon. It does not make a lot of difference if your printer ribbon is in good condition. #PAGE NUMBERING# The return key toggles between "Off", "On from page 1" and "On from page 2". The third option numbers pages from page 2 and is useful if your first page is a cover. The page number is printed centrally three lines below the bottom margin set in setup. #ODD AND EVEN PAGE PRINTING# If you wish to print on both sides of the paper then set this option to "Odd Pages". When this is done turn your paper over and print the even pages. The print options screen will automatically repeat with even pages selected. #BINDING MARGINS# If you wish to bind a document down the left hand edge you will need a larger margin on the odd pages than on the even. You can temporarily adjust the left margin by pressing F5. For documents created with the default margins, eg. this manual, good binding offsets are obtained by setting a temporary margin of one and a half inches for the odd pages and half an inch for the even pages. Not all options are supported by all printers. If an option is not available on your printer then the option is left blank and the cursor skips that line. When you select a document for printing the number of copies defaults to 1, the main typeface defaults to the setup default and the page numbering defaults to Off. All other print settings are remembered from the previous print operation. ##PROGRAM BACKUP## By the time you read this you will have installed Easy Word from the distribution disk. Before you start to use Easy Word you should make a backup disk of the system files. The system files are:- EW.EXE EW.UKD / EW.USD * EW.DAT EW.D2 EW.PRT EW.CUR * Either or both the dictionary files may be present depending on the distributor. Only the "EW" files should be included on your system backup disk and not the "document.dir", "doc1.doc" and "doc1.dir" which are unpacked from the distribution disk. If you ever need to copy system files back to your hard disk then use this backup and not the distribution disk. If you re-install from the distribution disk you will loose any documents you have created as the install program will overwrite your "document.dir" with the one containing only this manual. ##COPYRIGHT NOTICE## Easy Word is copyright material and all rights bar the following are reserved. You may make copies of the evaluation disk and distribute it freely provided that no alterations or deletions are made to the contents. You may make one copy only of the unpacked system files listed above as a backup of the system on your hard disk. You may use Easy Word without charge for a period of four weeks "on approval". If you decide to use Easy Word after the evaluation period you must pay the appropriate licence fee. Copying, distributing, altering and reverse engineering of the unpacked system files is prohibited. ##LICENSE FEES## Easy Word is available on a "License to Use" basis only. Please see the licences document for current prices. Multi CPU, Company wide and "bundling" licenses are available by negotiation with the author. Easy Word is not guaranteed to be error free. Any guarantee stated or implied by third party distributors is hereby refuted. During the "on approval" period you must asses the risk of loss of data. Registration and payment of the licence fee is your acknowledgement that you accept all risk of loss, real or consequential arising from any error in the Easy Word Program. Payment of the licence fee is the users acknowledgement that he has tested Easy Word during the free trial period and that he considers the Licence Fee and the "Benefit of use of Easy Word" to be a "Fair Trade". ##USER SUGGESTIONS## The author will be pleased to hear from any user with criticisms or suggestions for improvement. He will also be happy to give telephone support if you have any problems. ##HOW TO AVOID PROBLEMS AND ENJOY WORD PROCESSING## 1. Adjust the paper feed of your printer so that the left hand edge of the paper aligns with the 0 mark. 2. Load a sheet of paper to the normal loading position. Ensure that there is some form of text on the first line of your computer screen and print screen. Remove the sheet from the printer and measure the distance from the top of the sheet to the bottom of the first line of print in sixths of an inch. Go back to the install printer selection of the setup menu and check the setting for Paper wastage at the top of the page. It should be the same as the number you have just measured. If it's not then change the setting. 3. When you have done these two simple things then the margins that you specify in setup will be the margins you see in preview will be the margins you get when you print. Decide on left and right margins that suit you and don't change them unnecessarily. There is no automatic reformat facility in Easy Word. If you want to change the line length of a document you have to start a new document with the new margins and copy the old document page by page with the cut and paste system to reformat it. If you are about to write a long document then get the margins you want first. 4. If you type in columns then always use a column set. It is perfectly feasible to type columns or indents manually but if you subsequently try to cut or copy text to or from this areas then Easy Word will require a column set in order to contain word wrap within the correct boundaries. 5. For the same reason, if you use the same indent position on a regular basis then define it as a column set rather than using a Tab. (A column set can consist of one column) 6. If you are about to make large alterations to a document then press the escape key and select "Backup and continue" first. Every time you load a document for editing Easy Word makes a copy of it as it stands. You can update this copy at any time by selecting "Backup and continue". Should you delete something that you didn't mean to then you can revert to the document in the condition it was at the last backup by pressing escape and selecting "Restore Backup Version". Auto-save does not update your backup it is only used in the event of a power failure. 7. Use a software Disk Cacheing system. Hardware caches make very little difference to the disk access time on Easy Word but software caches can cut disk access time by a factor of 10 or more. 8. Don't switch off auto save unless you really can't stand it. 9. Backup any document that you will use again to floppy disk. 10. Leave only one space between sentences. If you leave more than one space and then delete from the first sentence Easy Word will treat the second as unconnected text and leave it where it is. 11. Use a blank line to separate paragraphs rather than an indented first line. If you need to use indented unseparated paragraphs there is no problem except that you must remember to use the insert page function Shift F3 to insert into a long document. The memory clipboard which catches text spilled from the memory pages only recognizes paragraphs by the blank line separator. Do not use indented first lines on indented or column paragraphs. They will be excluded from the column set when you re-lock to it. 12. Don't spell check multiple columns without the column set locked. 13. Don't try to edit or spell check justified text. 14. Don't keep other files on your Easy Word Backup disk. 15. Don't try to use this version of Easy Word on a Local Area Network. It may appear to work but every time one user changes a setup or print option then all users will get the one he has just selected. (Might be fun actually) 16. Make skeleton documents for anything you do regularly like a weekly report or memo form or even your address. When you come to write the next one you start by copying the skeleton rather than starting a new document. 17. Use document names that are easy to find with the menu search facility. For example, lets say you used the Easy Word line drawing facility to design your company forms. If you call the documents "1 Company Form", "2 Company Form","3 Company Form" Etc then typing "43 C" on the document selection menu will take you straight to "43 Company Form" If you called them "Company Form 1", "Company Form 2" "Company Form 3" Etc. then the alphabetic search facility would be largely wasted. 18. Easy Word was written for the 80486 processor. If you use it on a 286 or 386 machine then it will be slow by comparison with other word processors. You can overcome most of the speed problems as follows :- To delete anything more than the odd character use Shift Delete. To delete anything more than a line or so use F9 Cut. Use the Text search and Go To Page number facilities rather than arrowing up and down through several pages. Mark effects and secondary fonts after you have finished editing and spell checking. They increase the screen redrawing time. 19. Never define a column set with only one space between any two columns - you won't be able to re-lock to it once it contains text. This may seem obvious in the case of columns of text but don't forget that an indent is also a column. If you create a page such as this with indented paragraphs and paragraph numbers then there must be at least two spaces between the paragraph number and the text in order to re-lock to the indent. 20. Easy Word must be started from it's own directory. If you use a menu system or batch file to start Easy Word then it must issue the commands CD\(Easy Word Dir) and EW on separate lines. If you start Easy Word from another directory with the single command \(Easy Word Dir)\EW then you will get an error message and you will be returned to DOS. 21. The double line spacing option on the print menu is provided so that you can produce drafts. If you use page numbering in conjunction with it then the page numbers will appear at the place they would in the final print and not on each double spaced page. If you need to produce final documents in double line spaced format with page numbering then you should record a macro which will double space your text for you after typing. 22. If you print multiple page documents, manually loading single cut sheets on a printer with a small or no printer buffer you may encounter the "time out" problem. Every printer sends an error message to the computer when it is out of paper. Before doing so a short period of time is allowed for you to load a new sheet and get it back on line. Sadly this time is often too short. If your printer issues an error message then the Easy Word print routine may be stopped part way through a page. When you restart it it will start at the beginning of the next page and the continuity of your print will be lost. To avoid this problem always use F10 to print one page at a time unless you are sure that your printer buffer will accept the entire document. 23. This problem can also occur if you run out of paper when printing on continuous stationery. If you can see that you will run out of paper before the end of the document then press F1 before it happens. Easy Word will then pause at the end of the next full page and the print continuity will not be broken. 24. If, when printing single sheets on a dot matrix printer, you find that the printer goes off line "Out of paper" before the sheet is ejected then your page length is too long. No safe page length can be quoted as the paper out sensor can operate anywhere from half an inch to one and a quarter inches from the foot of the sheet depending on the printer model. The permanent solution is to reduce the page length for all future documents and to re paginate existing ones. For a one off print most printers will force the remaining lines if you press the On Line button after the paper out alarm. On some printers you can disable the paper out sensor. If you do this then you must send your document one page at a time by using F10 to start the print routine. 25. The print quality option "Draft" overrides any change of typeface within a document and also any change of main typeface entered in the print options. If you want a particular typeface you must select "Final" quality. 26. The two customisable standard printer files (Epson LQ and IBM) provide all the effects available on the latest models (August 1991). If you have an older model it may not support all the effects. Models launched after this date may have effects which Easy Word does not support. 27. Easy word is a simple fixed pitch word processor. If you have a dot matrix printer then all the published typefaces will almost certainly be accessible in this format. # # 28. This is not the case with laser and ink jet printers. They may advertise an impressive list of typefaces but many of them will only be available in proportional fonts which Easy Word cannot use. Still others may only be available in character sets other than IBM 2 (PC8). If you install one of these printers using one of the standard printer files (IBM or Epson LQ) then check your manual to see which typefaces are bitmapped at 10 cpi using the IBM character set 2 (PC8 symbol set). These are the only typefaces which you should list in the customisable table. 29. You can leave comments in documents which you reuse regularly by preceding then with double apostrophes. The double apostrophes and all text following them to the end of that line are ignored by the printer driver. '' This is a comment which will not be printed '' when you print your manual. Easy Word is published by: John Turnbull Flat 3, Brookside Court Prestbury Road Macclesfield Cheshire SK10 3BR UK Tel (044) 0625 614669 #CONTENTS# #Page# Auto save.................................... 4 Backing up documents......................... 16 Backing up program files..................... 18 Centering.................................... 7 Column sets erasing.......................... 17 Columns...................................... 8 Coments...................................... 23 Copyright notice............................. 19 Cursor control............................... 5 Cut and paste................................ 10 Document DOS filenames....................... 17 Export to ASCII.............................. 16 File erase method............................ 4 Formulae keyboard conversion................. 12 Greek characters............................. 12 Hints and tips............................... 19 Import ASCII files........................... 16 Indented paragraphs.......................... 8 Insert line.................................. 7 International characters..................... 12 Justification................................ 13 Licence fees................................. 19 Line drawing................................. 11 Macros....................................... 14 Margins...................................... 3 Menu selection............................... 5 Numeric columns.............................. 8 Page deletion................................ 13 Page insertion............................... 12 Page preview................................. 14 Print options................................ 17 Printer effects.............................. 9 Printer installation......................... 1 Printer typefaces............................ 9 Restoring documents.......................... 16 Screen colours............................... 3 Set up....................................... 3 Shading...................................... 12 Spell checking............................... 13 Start up messages............................ 15 System limitations........................... 16 Tab setting.................................. 7 Text search.................................. 9 #Easy Word Users Manual# #Index# '' Note:- Page numbers are correct for printed '' Manual - Add 1 if viewing on screen. #WELCOME TO EASY WORD# #▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀# As you can see from the status lines Easy Word loads documents at the end rather than at the beginning. This is page 26. Page 25 is the index. If you wish to read the manual on screen you can get around with the arrow keys, PgUp, PgDn or by using shift + F1 to go to any particular page. Please print the manual. It contains many bits of useful information which may save you problems later. To print the manual first install your printer from the setup menu then select Print Documents from the main menu. There are versions of the Manual paginated to fit either A4 or American Standard Letter. The first page printed is a cover for your manual. You should therefore set the Page Numbering Option on the Print Menu to "On from page 2". This will ensure that the page numbering corresponds to the index. You should also set the pages to be printed as 1 to 25 as this screen is not required in the printed manual. If you wish to use both sides of the paper or bind your manual then read page 19 first.